Room Scheduling Policy & Guidelines

Submitting the online form does not guarantee your reservation; after review and approval an e-mail confirmation will be sent to the meeting organizer. Only UDP/UAAA events sponsored by a UDP entity and attended by personnel may be scheduled in the buildings.

All rooms are pre-set and cannot be rearranged. Room must be cleaned by the occupants before departure including trash and decor. Furniture should not be moved and no administrative/copy/meeting logistics support is provided.

Building hours: The "Swede" Johnson Building and 1125 N. Vine hours are from 7 a.m. until 5 p.m. See the policy below regarding security measures that must be taken if your meeting is to take place outside these hours. 

Campus security: Any meeting beginning at or after 5 p.m., extending past 5 p.m. Monday through Friday, or which takes place on Saturday or Sunday requires the presence of campus security. It is your responsibility to reserve a campus security officer's time as soon as you have written confirmation that a room has been reserved for you. If campus security is unavailable, please contact the front desk at (520) 621-5590 to re-schedule your event.

Parking: Parking is limited at the "Swede" Johnson Building. If your meeting has more than 20 attendees, please make arrangements with UA Parking and Transportation for additional parking. There is NO parking available at 1125 N. Vine. Please make arrangements with UA Parking and Transportation at (520) 621-3710.

No alcohol is served on campus without prior approval from the University president's office. To obtain a Request to Serve Alcoholic Beverages form, please refer to http://www.union.arizona.edu/alcohol. If approved, alcohol must be served by an approved licensed bartending service.

Other: The building administrative assistant cannot provide clerical support or deliver messages to meeting rooms. There is no public copy machine in the building so please plan accordingly.