Updated: June 19, 2019
The University of Arizona Foundation is a nonprofit organization dedicated to advancing the University of Arizona by building relationships, securing philanthropic support and stewarding assets. We are committed to privacy, and so we have developed this policy to explain how we handle and use the personal information we collect.
It is our responsibility to maintain records on UA alumni and our past, current and prospective supporters, including donors, parents of UA students, volunteers and participants in groups or events that we or the UA organize. We maintain these records so that we can keep you apprised of relevant news and activities, to provide services to you and to identify ways you may want to support the UA, financially or otherwise.
You will also find information required by Arizona law (A.R.S. § 41-4152) about privacy, confidentiality and related policies for individuals who use our official websites and other electronic services. This statement applies to all information collected by or submitted to the UA Foundation. It is not to be construed as a contractual promise. The UA Foundation websites may contain links to external websites, and the existence of these links does not endorse or take any responsibility for their privacy practices or policies.
We are committed to protecting your personal information and being transparent about the information we hold. The following statement sets out how the UA Foundation uses your personal information.
We publish changes to this policy on our website and will notify you by other communication channels when appropriate.
Your Personal Information
We collect and maintain personal information about alumni, donors, friends and volunteers of the UA, and continuously work to ensure its accuracy over time.
This information comes to us in the following ways:
- UA-supplied alumni, student and parent information, such as your name, mailing address, email address, phone number, student participation and engagement information and degree details.
- You provide the information to us, such as when you fill out a form, make a donation, interact with us on social media, register for an event or request that we update your contact information.
- From publicly available sources and select contracted vendor partners that aggregate publicly available information, such as newspaper articles, publications and employer websites, change of address databases or social media accounts.
How We Use Your Information
We use your information for a number of interdependent purposes in support of alumni relations, communications and fundraising.
If you submit personally identifiable information to the UA Foundation by making a gift, we will use it to process and acknowledge your gift, and in some cases, to clarify your gift designation or respond to comments submitted with the gift. If you have made a tribute or memorial fund donation, the information you provided may be shared with the honoree, their family or the fund representative, unless you request that your gift remain anonymous. Tribute notifications do not include the amount of the gift.
We will also contact you occasionally to offer you the opportunity to make another gift or to inform you of events and programs that may be of interest based on your past giving.
When you send us an email message or fill out an online form, the information you provide will be used to directly respond and update your record, unless otherwise stated specifically. We will not release any personal information you provide unless we are legally required to do so in connection with legal proceedings, law enforcement investigations or state law.
We also use donor and alumni information to predict your likelihood of getting involved with and philanthropically supporting the UA. We may research and segment your information or use automated or manual analyses so that we can identify UA program areas that may be of interest to you for giving or other involvement, to provide you with an improved experience, to ensure communications we send you are relevant and timely or to avoid approaching you with opportunities that are not of interest. This enables us to raise funds more cost-effectively in support of UA’s strategic research and teaching objectives.
You may hear from us by mail, telephone or electronically depending on the contact details we hold, the consent that you have provided, and the preferences you have expressed about the types of communications you wish to receive.
We will always honor your request to stop processing your personal information.
Sharing Your Information
Select UA Foundation and UA staff have access to data including personal information. The UA Foundation and UA partner to provide alumni and supporters with a coordinated, donor-centered approach. All persons with access to personal information are trained to comply with privacy policies and procedures established by the UA Foundation.
Updating & Maintaining Your Information
We will retain your information indefinitely in support of your lifelong relationship with us or until you request us to do otherwise.
You can request a copy of your personal information, correct inaccuracies, request that the UA Foundation stop processing your personal information, request the deletion of your personal information (right to erasure) or change your interaction preferences at any time.
If you exercise your right to erasure, we will continue to maintain a core set of personal data (name, subject(s), graduation details, unique UA identification number and date of birth) to ensure that we do not inadvertently contact you in future, and to maintain your academic record for archival/historical record-keeping purposes. We may also need to retain some financial records about you for statutory purposes (e.g., gift processing and accounting matters).
or call 520-621-5491 to request a copy of your personal information, correct your data or make any other personal data-related request.
What You Receive From Us
The UA Foundation sends email communications such as newsletters that share stories about how philanthropy makes an impact at the UA, event invitations and giving appeals.
We also send printed publications such as the annual and endowment report, appeal mailings and, at times, we contact constituents by telephone to thank them for gifts, follow up on event invitations, update contact information or share information about work you may wish to support at the UA.
These communications with you are based on a legitimate interest framework that considers elements such as how recently you have given or engaged with us, whether you are an alumna or alumnus of the UA or whether you have a student enrolled at the UA. We always handle your personal data securely and minimize its use. In addition, there is no statutory or contractual requirement for you to provide us with any personal information.
You have the right to decide whether you want to receive information from the UA Foundation. You may opt out of our email communications at any time by following the unsubscribe link included in those emails. You can opt out of telephone contact by letting our callers know your preference. To opt out of mail communications, you can return a note in the supplied reply envelope (when applicable) or by contacting us as indicated below.
If you want to proactively opt out of phone, email or printed publications, you can also inform us at any time. Email firstname.lastname@example.org
, call 520-621-5491 or send us a note to UA Foundation, Attn: Donor Services, 1111 North Cherry Ave., PO Box 210109, Tucson, AZ 85721-0109.
After receiving your opt out request, we will retain your details on a suppressed list to ensure that we do not continue to contact you.
Alternatives to Online Transactions
If you prefer not to provide any information to the UA Foundation online, you may make gifts or request information in person, by mail, or by telephone. Contact UA Foundation Donor Services at email@example.com or 520-621-5491 for more information.
Information That Isn’t Personally Identifiable
When you visit our website, we collect information that cannot identify you personally, such as your IP address and your domain name, the browser you used to view our site and the date, time and duration of activity. We aggregate this information to generate statistics about our site that help us improve its functionality, assess what information is most useful and interesting to visitors and identify system performance and/or problem areas.
In cases of suspected violations of the UA Foundation security policies, the system administrator may authorize detailed session logging. This could involve capturing and retaining a complete keystroke log of an entire session. In addition, a system administrator for the equipment involved may authorize limited searching of user files on individual or networked computers to gather evidence on a suspected violation.
The UA Foundation uses industry standard security systems, software and encryption technologies such as Secure Sockets Layer (SSL) to transfer personally identifiable information and financial data and protect against unauthorized access to servers and equipment. This includes industry standard systems to encrypt credit card transactions.
We secure personally identifiable information that donors and alumni provide to us on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure.
In the event that any information under our control is compromised as a result of a breach of security, the UA Foundation will notify in a timely manner those individuals whose information may have been compromised, thoroughly investigate the breach and take remediation steps, in accordance with any applicable laws and regulations.
Children or Minors
The UA Foundation does not knowingly collect personal information from children or minors as defined by the Children’s Online Privacy Protection Act (COPPA).
Questions and Help
, call 520-621-5491 or write to us at UA Foundation, Attn: Donor Services, 1111 North Cherry Ave., PO Box 210109, Tucson, AZ 85721-0109.